How to Manage Short-Term Absence — Tips and Guide for Managers

How to Improve Productivity and Reduce Costs by Managing Absence

Managing absence correctly is important for both the Employee and the Employer; it can have a big impact on staff morale and productivity as well as cost.

It may not always be an employee’s fault if they are sick, or taking time off to look after a dependent from time to time, but it’s important to recognise that it is their RESPONSIBILITY. It’s important that employees understand the impact and consequences of frequent or prolonged absence.

Although there are legal issues that you need to bear in mind, there are a few simple key points to ensure you manage absence correctly.

Have a Clear Absence Policy and Procedure

  • Ensure it outlines the procedures and expectations and is in line with best practice
  • This allows you to take action if the employee doesn’t follow the procedure.

Accurately Record Absence

  • The reasons for absence may be important when making decisions about taking action
  • The Equality Act 2010 ensures protection for employees around disability and pregnancy.
  • Taking action against an employee in these circumstances could lead to claims of discrimination under the Act.
  • It can be helpful to look at the whole absence history and explore patterns
  • Consider conducting Return to Work Interviews following every absence to explore, understand and address reasons for absence.

Be Consistent and Take Action When Necessary

  • You may need to write to the employee’s GP or seek help from Occupational Health where there are underlying problems. Be aware that under the Medical Reports Act, you need the employee’s consent to do this.
  • Should persistent, unrelated short-term absences lead to potential dismissal, ensure you follow your disciplinary procedure to reduce the risk of unfair dismissal or discrimination claims.

How Can We Help?

  • We provide advice and support
  • Write letters and provide template forms
  • Develop your Absence Policy and Procedure
  • Provide training on Managing Absence Effectively

For More Advice on HR Issues, Get in Touch

Crafnant HR are experts in people-related issues. Business-focused but people-centered, we work in partnership with you to deliver responsive solutions. An HR company based close to Swindon, we work with clients locally and throughout the UK.

Call Tracy on 07899 665506, email support@crafnanthr.co.uk or contact via the website.